2008 O.F.S.A.A. Track and Field Championship
Mohawk Sports Park – Hamilton
June 5-7

General Information

Contacts Web site info Entry deadline
Relay cards Entry fees and admission prices Rules
Registration/Forms Schedule Accommodation
Facility Info and ACC Technical Specifications Scoring and Awards
Medical Deportment Protests

Contacts:

Convenor – Dan Clark  Technical Director – John Metcalfe 
Sir Allan MacNab S.S.  
145 Magnolia Drive  
Hamilton L9C 5P4  
School phone: 905-383-3337 extension 2  
School fax: 905-574-6010 Fax: 905-527-5983
Home phone: 905-388-7625 Phone: 905-977-8299
E-mail:daniel.clark@hwdsb.on.ca E-mail: jdmzeus@sympatico.ca

Media Contact

Media contact – Pam Mulholland  Hamilton Bd. of Education Athletics
Phone:  905-521-2521 E-mail:pam.mulholland@hwdsb.on.ca 
Fax:  905-521-2541  

Web site information:

Info can be found at www.ofsaa.on.ca/track/  or www.coppsindoor.org 

Deadline for entries:

Sunday June 1, 2008 at 12 noon
Entries will only be accepted from previously identified Regional Convenors

Entries to be sent electronically to Jody Miller at joanne.miller@peelsb.com
You may also contact Jody at 905-274-1271 extension 224. 

Relay Cards:

Please note that for relay entries in 2008, we will be returning to the use of relay cards!! These will be provided in the Regional Convenors package and MUST be submitted for the teams to be deemed eligible. Further, a change in the Playing Regulations is allowing a maximum of six (6) runners to be declared. ALL relay runners must be entered on the Relay Cards and in the electronic entries as all runners must have a competitor number. Coaches are also reminded that ALL runners must be wearing identical school tops in order to participate in the relays.

Entry Fees:

For individual event entries $7
For relays $20

To make life easier for all of us, please have ONE cheque for the region made payable to “OFSAA 2008 Hamilton”.
Also, all are reminded of the OFSAA participation fee that is $2 per participant. Again, to make life easier, there should be one cheque from each region made payable to “OFSAA” for this.

Admission prices at the gate will be as follows:

Weekend pass $12 (will only be on sale Thursday and Friday)
Thursday $3
Friday or Saturday (adults) $7
Friday or Saturday (students) $5
Children under 12 are admitted for free

Rules

Per the Playing Regulations:
a) OFSAA Rules
b) Current IAAF Handbook

The current playing regulations are available at  www.ofsaa.on.ca  and go to the menu on the left and click on “Playing Regulations” and scroll down to the Track and Field, updated July 2007 icon.

Registration:

Registration will take place at the Mohawk Four pad arena which is located to the east of Mohawk Sports Park. Packages will be available in the Community Room upstairs.
Times registration will be open are:

Wednesday June 4 6:00 p.m. to 9:00 p.m.
Thursday June 5 11:00 a.m. to 8:00 p.m.
Friday June 6 7:00 a.m. to 7:00 p.m.
Saturday June 7 7:00 a.m. to 12 noon

When picking up registration packages, if you are not the school coach, a letter confirming permission to pick up the package must be produced from the principal of the school that you are picking up for.

If the applicable forms have not been sent in advance, then they must be submitted at the time of registration in order to be able for the registration package to be released. The forms include: 
a) Supervision,
b) Practice Eligibility Form 
c) Rules of Behaviour/Photo Release. 
d) Eligibility form

These are available on the OFSAA web site under the forms link on the OFSAA website ( www.coppsindoor.org ).

The following will be the number of Coaches passes that will be in the Coaches’ package:
1 – 15 athletes 2 passes
16-20 athletes 3 passes
21 or more athletes 4 passes

If a team wishes additional passes, they will have to speak with or contact the Convenor.

Schedule:

The meet will commence on Thursday June 5 at 3:00 p.m. on the track with the 100 metre heats, and at 
3:30 p.m. with a round of field events. The complete schedule is located on the web sites ( www.ofsaa.on.ca/track  and  www.coppsindoor.org  ) by clicking on the Schedule menu option.

Accommodation

At this time, the following properties have put aside blocks of rooms for this championship. You are directed to contact the following on your own: 
Holiday Inn Express Centennial Pkwy. & Q.E.W. 905-578-1212
Sheraton   Hamilton (downtown) 905-317-4519 
Plaza Hotel  Hamilton (downtown)  905-528-3451 
Mohawk College Residence  (west mountain)  1-877-225-8664 
Courtyard Marriott  (central mountain)  1-800-321-2211
 McMaster University  (25 minutes via highway)
Please check for updates here Hamilton hotels

Facility Information and Athlete Control Centre

Mohawk Sports Park is a 400 metre eight lane regopol surface. Please note, that for any event utilizing the track surface or runways (Long Jump, Triple Jump, High Jump, Pole Vault, Senior Boys and Girls Javelin) that only 5mm spike length will be permitted. This will be STRICTLY enforced at the Athlete Control Centre. Midget and Junior Javelin (boys and girls), will be contested on the Aussie Rules fields (west of the main stadium) which will be a grass runway.

All athletes will be required to enter to the competition area through the Athlete Control Centre, which will be located near the 100 metre start at the north west corner of the stadium.

The following notes regarding the Athlete Control Centre will be in place:

Technical Specifications

For all track and runway events inside the stadium, spike length is 5mm and will be strictly enforced!!!!!
For track events, an athlete who qualifies for a final from a heat and scratches from that final is ineligible to compete for the remainder of that day, including relays!
Starting blocks do not have to be used and the false start rule (first false start charged to the field, subsequent false start disqualifies the offender) is in effect. Please note that the Track Referee may not overrule the Starter.

Hurdles
Sprint hurdle order (with hurdle heights) shall be: Intermediate hurdle order (with hurdle heights) shall be:
80m Midget Girls (30”) 300m Midget Girls (30”)
80m Junior Girls (30”) 300m Junior Girls (30”)
100m Senior Girls (30”) 400m Senior Girls (30”)
100m Midget Boys (33”) 300m Midget Boys (33”)
100m Junior Boys (36”) 300m Junior Boys (33”) 
110m Senior Boys (36”) 400m Senior Boys (36”)
Heats - Friday at 9:30 a.m.   Finals - Friday at 2:30 p.m. Heats - Saturday at 9:00 a.m.  Finals - Saturday at 1:30 p.m.

Steeplechase barrier heights shall be:
1500m Open Girls (30”) and 2000m Open Boys (36”).  Heats are Thursday at 4:30 p.m. and finals are Friday at 2:00 p.m.

Throwing Implements
For all throwing events, there will be a pool of implements provided from the Host Committee. Those who wish to utilize their own implements are advised that they must be submitted to the Technical Area for weigh in and approval. Once implements are submitted for approval, they are impounded until the competition is completed. Implements that are submitted for approval become part of the pool of implements for the competition and may be used by any competitor in the competition.

The weights for implements are:

Discus Javelin Shot Put
All Girls, Midget and Junior Boys 1 kg All Girls, Midget and Junior Boys 600 gram All Girls, Midget and Junior Boys 4 kg
Senior Boys 1.613 kg Senior Boys 800 gram Senior Boys 5.443 kg

Signing in
For the horizontal jumps and all throwing events, athletes must REPORT before the final trial of the third (3rd) round to be eligible to compete in the event. Also, once the officials have assembled to determine the final eight (8) in the event, the third (3rd) round is deemed to be over and no further attempts shall be allowed.

Scoring and Awards

OFSAA medallions shall be presented to the first three (3) finishers in each event. For field events, these will be presented at the competition site. For track events, it is hoped that we will be able to arrange for medal presentations after the race finishes and is deemed final. Coaches packages at registration will advise if this will occur or not.

Athletes finishing in positions 4th through 8th will receive ribbons.

Scoring for the team championships will be as follows:

1st 10 points 2nd 8 points 3rd 6 points 4th 5 points
5th 4 points 6th 3 points 7th 2 points 8th 1 point

For the Open 1600 metre relay, points will be awarded in the Senior Age category, for any other open events, the points will be awarded in the actual age group of the competitors.

The Overall winning teams in Boys and Girls will receive OFSAA Championship Banners.

Medical

There will be accredited Athletic Therapists and Athletic Therapy students on hand to deal with injuries as they occur. They will have limited supplies on hand for this purpose. If you wish any special taping and/or treatments prior to your event(s), you are asked to provide supplies for such instances. Any treatments/taping must be completed before an athlete reports for check-in at the Athlete Control Centre. The Henderson General Hospital (905-389-4411) is approximately 10 minutes away from Mohawk Sports Park.

For spectators, St. John’s Ambulance will be in attendance.

Refreshments//Food

Refreshments and light food will be supplied by the Lions club of Ancaster (at South Region as well)

Deportment

This area is covered in detail in Section 16, Page V-7 of the Track & Field Playing Regulations. It is expected that all participants will adhere to the expectations outlined on the OFSAA Behaviour Form.

Protests

Per the Playing Regulations, any protests must be submitted within 30 minutes of the conclusion of the event/occurrence, accompanied by a $50.00 fee. The fee will be refunded if the protest is successfully upheld. There will be a Jury of Appeal formed from a panel of six (6) that will be identified in the Championship program. The composition of the Jury for any appeal will take into account the region from which the protest originates and will be made up of the Sport Advisory Committee Chair (if their region is not involved in the appeal) and two from the six previously noted. Appeals will be held expeditiously and the decision(s) of the Jury are deemed as final.

Additional Information

Any minor alterations will be noted on the championship web sites at  www.ofsaa.on.ca/track/  and  www.coppsindoor.org  Also, these may be identified to Regional Convenors as well, if necessary.

On behalf of the 2008 O.F.S.A.A. Track & Field Organizing Committee, we hope that you have a successful track season and we look forward to seeing you in June.